Booking hotel room blocks for events can be a great way to ensure that your guests have a comfortable and convenient place to stay. However, it can also be a bit confusing if you’ve never done it before. To help you navigate the process, here are some frequently asked questions about booking hotel room blocks for events:
What is a hotel room block?
1. Answer: A hotel room block is a reserved group of rooms at a hotel for a specific event or purpose, such as a wedding, conference, or special occasion.
How do I book a hotel room block?
2. Answer: Hotel Gurus is a full service room block agency who will manage the process from sourcing rates all the way through the event.
What is the process for booking a room block?
3. Answer: Fill out the Hotel Gurus room block inquiry form. Once complete, Hotel Gurus will source rates and send you a rate report in one week. Then you will select the hotel(s) you are interested in and Hotel Gurus will walk you through the contracting process.
How far in advance should I book a room block?
4. Answer: It is recommended to book a room block as far in advance as possible to ensure availability and secure the best rate. A general rule of thumb is to book at least six months before the event date.
What information do I need to provide when booking a room block?
5. Answer: When booking a room block, you will need to provide the dates of the event, the number of rooms needed, the type of rooms desired, the names of guests, and payment information.
Can I book a room block for just one night?
6. Answer: Yes, you can book a room block for just one night. However, some hotels may have minimum stay requirements or restrictions for certain dates.
How do I know if my room block has been confirmed?
7. Answer: Once you have completed the booking process, Hotel Gurus will send you the booking link, where your guests will go to book their rooms. Hotel Gurus will also send you a login to your tracking portal where you can see all of the reservation details for your block.
What is the cancellation policy for a room block?
8. Answer: The cancellation policy for a room block varies from hotel to hotel and is typically outlined in the contract you sign when booking. Some hotels may require a deposit, while others may charge a cancellation fee.
Will my guests be charged extra fees, such as resort fees or parking fees?
9. Answer: Your guests may be charged extra fees, such as resort fees or parking fees, depending on the hotel’s policies. This information should be disclosed at the time of booking and should be included in the total cost per room.
How do I provide special requests for my guests in a room block?
10. Answer: You can provide special requests for your guests when booking a room block by mentioning them to Hotel Gurus. These requests are subject to availability and the hotel’s policies.
We’re excited to introduce you to our partner, Hotel Gurus, who can help you book hotel room blocks for your wedding. The best part? Hotel Gurus’ services are completely free to you and your guests. They are compensated by the hotels, so you won’t have to worry about any additional fees.
If you’re interested in learning more about their services and getting hotel rates, you can submit your room block inquiry here.