Guests pay the hotel directly. You will only be charged for unbooked rooms based on your contracted attrition rate.
A block of rooms with a discounted rate, available for your group but NOT guaranteed.
Guests pay the hotel directly.
A courtesy block hotel offers no financial obligation, which helps if you don’t have as many bookings as you expected. In other words, you won’t have to pay for those unbooked rooms yourself. Courtesy room blocks are particularly popular for weddings.
There are three different scenarios for adding rooms.
1. The hotel will add them at the current rate.
2. The hotel will add them at a higher rate
3. If the hotel is close to sell out they may not add rooms to the block.
For this reason, give us your best guess of the quantity of rooms you need and let us know as soon as you need more. Your reporting log-in will give you all the info you need.
One way to combat this is to book a few rooms under the event host’s name and then change the reservation name if a guest forgot to book. Just be sure to cancel unused rooms by the hotel’s cancellation deadline.
Comfortable rooms: Guests will appreciate spacious and well-appointed rooms with comfortable beds, high-quality linens, and modern amenities such as high-speed internet and flat-screen TVs.
Some guests may appreciate having access to on-site amenities such as a fitness center, pool, spa, bar and restaurant.
A hotel that is located near the venue and other local attractions can be a major plus for out-of-town guests.
It can be helpful for hotels to offer shuttle service to and from the airport or venue for out-of-town guests.
Finally, out-of-town guests may appreciate personal touches such as a welcoming gift or a personalized recommendation for local attractions or activities.
Minimum Commitment You need a minimum of 10 rooms to qualify.In order to get a discounted rate, you need to sign a contract with the hotel guaranteeing a minimum of 10 rooms. Most hotels work off an attrition rate (the amount of the contract you need to book) of 80-90%.
Allowable Shrinkage Clause This number refers to the percentage of rooms that are allowed to go unbooked.
Attrition Rate Refers to the percentage of rooms that must be filled in order to avoid paying a penalty. Often times hotels allow you to use all room nights toward your block. So if one person stays 10 nights or 5 people stay 2 nights, that means you meet your obligation. If you do not meet 80-90% of the minimum contracted amount of rooms, the hotel may make you pay for the rooms that did not get booked. It is very important to contract for only the rooms you know you will need. Below is how we can help reduce your financial obligation.
Mitigation or Resell Clause The hotel must try to book unused rooms in your block so you’re no longer responsible for them if they’re later sold to other customers. In short: You shouldn’t be paying for rooms other guests are paying for.
Rates Valid for Short Time Once we present you with room rates, they are generally only guaranteed for one week. Since rates fluctuate frequently, it is important to contact us when you are ready to make a decision on your room block, otherwise the rate is subject to change.